Manage attendee audio and video permissions in Microsoft Teams meetings (2024)

Prevent mic and camera use

Before the meeting

After schedulingthe meeting and sendingout the invite, the meeting organizer can disable the mics and cameras so that attendees can't use them during the meeting. All attendees (but not presenters) will join the meeting with mic and camera off.

  1. Go to Calendar and double-click the meeting.

  2. Select More options Manage attendee audio and video permissions in Microsoft Teams meetings (1)>Meeting options near the top of the screen.

  3. Select Audio & video Manage attendee audio and video permissions in Microsoft Teams meetings (2).

  4. Turn offthe Allow mic for attendeesor Allow camera for attendeestoggles.

  5. Select Save.

During the meeting

The organizer and presenters can disable the mic or cameraof all the attendees, or of individuals, at any time during the meeting.

Note:Currently this option isn't available to organizers and presenters who join the meeting fromTeams room devices.

To disable all attendeemics or cameras

  1. In the meeting controls, select More actions Manage attendee audio and video permissions in Microsoft Teams meetings (3)> Settings Manage attendee audio and video permissions in Microsoft Teams meetings (4)> Meeting options Manage attendee audio and video permissions in Microsoft Teams meetings (5).

  2. Select Audio & video Manage attendee audio and video permissions in Microsoft Teams meetings (6).

  3. Turn offthe Allow mic for attendeesor Allow camera for attendeestoggles.

  4. Select Save.

Attendee mics and cameras will appear dimmed.

If later you want to enable everyone's mic or camera, selectMore options

Manage attendee audio and video permissions in Microsoft Teams meetings (7)

again and then Allow mic for attendees or Allow camera for attendees.

Mute an attendee

To mute a specific attendee, without turning off mics:

  1. Select People Manage attendee audio and video permissions in Microsoft Teams meetings (8).

  2. In the Participants pane, hover over the person you want to mute.

  3. Select More options Manage attendee audio and video permissions in Microsoft Teams meetings (9)> Mute participantManage attendee audio and video permissions in Microsoft Teams meetings (10).

To mute all participants without disabling their mics, selectMute all.

Tip:Attendees can signal that they want to speak by raising their hands.

Prevent mic and camera use

Before the meeting

After schedulingthe meeting and sendingout the invite, the meeting organizer can disable the mics and cameras so that attendees can't use them during the meeting. All attendees (but not presenters) will join the meeting with mic and camera off.

  1. In the Teams calendar, open the meeting event and selectMeeting options.

  2. Turn offthe Allow mic for attendees?or Allow camera for attendees? toggle and select Save.

    Manage attendee audio and video permissions in Microsoft Teams meetings (11)

During the meeting

The organizer and presenters can disable the mic or cameraof all the attendees, or of individuals, at any time during the meeting.

To disable all attendee mics or cameras

  • Go to the participant list, select Manage audio and video, and then turn off theAllow attendees to unmuteor Allow attendees to share video toggle.

    Manage attendee audio and video permissions in Microsoft Teams meetings (12)

Attendee mics and cameras will appear dimmed.

Manage attendee audio and video permissions in Microsoft Teams meetings (13)

Tip:If you just want to mute participants without disabling their mics, goto the participant list and selectMute all next to In the meeting.

To disable an individual's mic or camera

  • Select and hold the person's name, either on the main screen or in the participantlist, and then select Disable mic or Disable camera.

    Manage attendee audio and video permissions in Microsoft Teams meetings (14)

Tip:Attendees can signal that they want to speak by raising their hand.

Allow someone to unmuteor share their video

  • Select and hold the person's name, either on the main screen or in the participantlist, and then select Allow micor Allow camera.

    Manage attendee audio and video permissions in Microsoft Teams meetings (15)

Thatperson can now use their mic or camera.

Manage attendee audio and video permissions in Microsoft Teams meetings (2024)

FAQs

Manage attendee audio and video permissions in Microsoft Teams meetings? ›

Check your network connection: Make sure that you have a stable and strong internet (Wifi) connection, as this is essential for successful voice and video calls on Microsoft Teams. Check your device's audio and video settings: Make sure that your device's audio and video settings are properly configured.

How do I manage permissions in Microsoft Teams meeting? ›

To set guest permissions:
  1. Select Teams. on the left side of the app.
  2. Go to the team name, and select More options > Manage team .
  3. Select Settings > Guest permissions. Check or uncheck the permissions you want to allow.

How do I enable audio and video on Teams meeting? ›

Include audio from your mobile device
  1. Tap More options. > Share .
  2. Turn on the Audio toggle.
  3. Tap Share screen > Start Broadcast.

How do I change video permissions in Microsoft Teams? ›

Page 1
  1. MS Teams Recording – Edit Video Details/Permissions.
  2. Record your meeting or presentation in MS Teams. a. ...
  3. Click My Content then click Videos. Click the Pencil icon.
  4. Edit the Name (if you'd like) and check the box to Allow everyone in your company…, then click Apply to save your changes. ...
  5. The URL is revealed.

How do I manage audio settings in Microsoft Teams? ›

Manage your device settings in Microsoft Teams (free)
  1. Sign in to Teams on your desktop and select Settings and more .
  2. Select Settings and then select Devices .
  3. From Devices, you can change: Audio devices – by picking your primary audio device, Speaker, and Microphone from their dropdown menus.

How do I manage permissions in Microsoft? ›

To specify which users or groups can access a file or folder:
  1. Right-click the file or folder you want to set permissions for and select "Properties".
  2. Navigate to the "Security" tab.
  3. Click on the "Edit" button to change permissions.
  4. In the permissions window, select a user or group from the list.
Oct 11, 2023

What permissions do guests have in Microsoft Teams? ›

Comparison of team member and guest capabilities
Capability in TeamsTeams user in the organizationGuest
Participate in a channel conversation
Post, delete, and edit messages
Share a channel file
Access SharePoint files
16 more rows
Oct 26, 2023

How to manage attendee audio and video permissions in Teams meetings? ›

Before the meeting
  1. Go to Calendar and double-click the meeting.
  2. Select More options. > Meeting options near the top of the screen.
  3. Select Audio & video .
  4. Turn off the Allow mic for attendees or Allow camera for attendees toggles.
  5. Select Save.

Why is my Microsoft Teams audio and video not working? ›

Check your network connection: Make sure that you have a stable and strong internet (Wifi) connection, as this is essential for successful voice and video calls on Microsoft Teams. Check your device's audio and video settings: Make sure that your device's audio and video settings are properly configured.

How do I allow Teams to access my audio? ›

Windows
  1. Open your device settings and select Privacy & security.
  2. Under App permissions, select Microphone.
  3. Turn on the Microphone access toggle.
  4. Turn on the Let apps access your microphone toggle.
  5. Turn on the Microsoft Teams (work or school) toggle.
  6. Turn on the Let desktop apps access your microphone toggle.

How to check Teams permissions? ›

Manage team settings and permissions in Microsoft Teams
  1. Go to the team name, and select More options >Manage team .
  2. In the Settings tab, check or uncheck the options or permissions that you want to use.

How do I allow access to my video on a team? ›

Check your app permissions
  1. Open the Settings app on your device.
  2. Select Privacy & security > Camera.
  3. Turn theLet apps access your cameratoggle on.
  4. Under Let apps access your camera, turn the Microsoft Teams (work or school) toggle on. ...
  5. Close all apps and restart your device.

How to restrict participants in a Teams meeting? ›

In Teams, meeting organizers can choose to lock their meetings to prevent subsequent join attempts. Anyone attempting to join a locked meeting from any device will be informed that the meeting is locked. Once you're in a meeting, select Participants > ... > Lock the meeting (or unlock it when locked).

How do I turn on video and audio in Microsoft Teams? ›

Share your screen and select to include system audio, then you can play the video and other participants in the meeting will hear the audio from that video.

How to enable meeting audio in Microsoft Teams? ›

Enabling Meeting Audio in Microsoft Teams
  1. Open Microsoft Teams.
  2. Join or start a meeting.
  3. Click on the “…” icon at the bottom of the meeting screen.
  4. Select “Meeting options” from the menu.
  5. In the Meeting options window, toggle the “Allow Anyone to Share Audio” switch to enable meeting audio.

How do I change the video settings in Teams? ›

To apply video filters, go to the Device Settings panel > Video Settings, then turn on the toggle next to your desired filter.

How do I restrict access to Microsoft Teams meeting? ›

In Teams, meeting organizers can choose to lock their meetings to prevent subsequent join attempts. Anyone attempting to join a locked meeting from any device will be informed that the meeting is locked. Once you're in a meeting, select Participants > ... > Lock the meeting (or unlock it when locked).

How do I change permissions on a Microsoft Teams file? ›

Navigate to the team you want to work with and click the Files tab. Click More options (three dots) next to the file or folder name and select Manage access. The Manage access panel will open. This will show you who has access to this file and what their permissions are.

What are the permission levels in Teams? ›

Microsoft Teams has created a hierarchical structure of permissions that allows you to control access across the platform. There are three primary permission levels: Owner, Member, and Guest. Each of these permission levels has its own set of capabilities and restrictions.

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