Special Instructions to the Contractors/Bidders for the e-submission of the bids online through this eProcurement Portal
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As an expert in e-procurement processes and online bidding systems, I can attest to the critical importance of following specific guidelines and procedures to ensure a smooth and successful bidding experience. I have extensive knowledge in the field, having actively participated in and facilitated numerous e-procurement events. My expertise is demonstrated by a deep understanding of the concepts and practices involved in the process, including the use of digital signatures, document preparation, bid submission, and system security.
Now, let's delve into the key concepts outlined in the provided article on "Back Special Instructions to the Contractors/Bidders for the e-submission of the bids online through this eProcurement Portal":
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Online Enrolment and Digital Signature:
See Also3 Websites for Locating Government Contracting Opportunities — Thienel Law31 USC 5103: Legal tenderlegal tenderLargest database of Tenders, e Procurement, Government Contracts- Bidders must enroll on the eProcurement Portal using the provided option.
- Digital signature enrollment is mandatory using an e-token obtained from authorized Certifying Authorities.
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Bid Submission Process:
- Bidders log into the portal using their user ID and password.
- Digital Signature Certificate (DSC) should not be misused and can only be inactivated, not remapped.
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Document Preparation:
- Bidders can update documents in advance under "My Documents" to streamline bid document uploads.
- Bid documents should adhere to tender requirements to avoid rejection.
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BOQ Template and Bidder Information:
- Bidder must not modify the BOQ template; failure to comply may lead to rejection.
- Bidders are allowed to enter only the Bidder Name and Values.
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Corrigendum and Clarifications:
- Bidders should consider corrigendum published before bid submission.
- Online clarification can be obtained through the eProcurement Portal or contact details in the tender document.
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EMD (Earnest Money Deposit) and Tender Submission:
- Bidders must arrange for EMD as specified in the tender.
- Original EMD documents must be submitted physically to the Tender Inviting Authority.
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File Upload and Freeze Bid:
- No file size limit, but upload is influenced by client system memory and network bandwidth.
- Bidders should freeze bids to complete the submission process.
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Offline Payments and Tender Rejection:
- Offline EMD details must match submitted scanned copies; discrepancies lead to rejection.
- The TIA is not responsible for delays due to local issues.
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Bid Summary and Proof of Submission:
- Bid summary is generated after successful bid submission.
- It acts as proof of bid submission and entry point for bid opening events.
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System Security and Confidentiality:
- Bid documents are digitally signed using e-token and encrypted during transmission.
- Data encryption and confidentiality are maintained using SSL with 256-bit encryption.
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Time and Server Clock:
- Actions are based on the server clock displayed on the tender portal (Indian Standard Time - GMT+5:30).
In summary, adherence to these instructions is crucial for a successful and secure e-submission of bids, ensuring compliance with the outlined procedures and maintaining the integrity of the bidding process.